Most of us chose early childhood because we love being with children, not because we dreamed of wrestling with paperwork. Yet assessment sits at the heart of good pedagogy. Done well, it helps us see learning more clearly, talk about it with families, and plan what comes next. Done poorly, it becomes a compliance chore that steals time and joy.
This blog post is a practical reflection on where assessment in early childhood has come from, where it is heading in Australia, and what gets in the way. I keep the key research and references that shaped my original assignment, and I translate them into everyday language for educators who are planning, documenting, and thinking about quality every day.
What does assessment mean in early childhood?
In early childhood settings, assessment is the ongoing process of finding out what children know, can do and understand, and then using that insight to plan, act and reflect. It sits inside a continuous cycle of observing, analysing, documenting, planning and evaluating learning (DEEWR, 2009, p. 17). Educators draw on the EYLF learning outcomes and on knowledge of dispositions, child development and how learning unfolds to make sense of what they see and to plan what happens next (Arthur, Beecher, Death, Dockett, & Farmer, 2013).
Two broad types of assessment are useful here. Formative assessment, often called assessment for learning, is the dynamic, ongoing noticing and responding that links assessment closely with teaching and learning. It is used to give feedback to children, families and educators while learning is happening, and to monitor growth over time (Raban, 2011; Butt, 2010, as cited in McLachlan, Edwards, Margrain, & McLean, 2013). Summative assessment looks back across a period to evaluate progress and the effectiveness of the program, for example, through a well-curated portfolio or a school transition report (McLachlan, Fleer, & Edwards, 2013).
Get my collections of observational templates and samples here https://payhip.com/Storykate/collection/observations-in-early-childhood-education-and-care
From traditional observations to contemporary documentation
Historically, assessment in early childhood was framed as observation through a developmental lens. Inspired by stage theories such as Piagetâs, educators focused on individual competencies across domains like emotional, social, cognitive, physical and language, often using tools such as checklists, rating scales, running records, and time or event samples (Piaget, 1964; Edwards, 2009).
The landscape in Australia has shifted. With the National Quality Framework and the EYLF, educators are asked to understand the frameworks and to adopt assessment practices that make learning visible and support continuous improvement across the service. There is no single mandated format, yet the expectation is clear. Educators need a repertoire of strategies to collect, document, organise, synthesise and interpret information about childrenâs learning (DEEWR, 2009, p. 17). Learning stories, snapshots, daily reflections, floorbooks and portfolios are now common approaches that centres use to show assessment in action.
Why assessment matters
Assessment serves many purposes across the learning community. It helps educators learn about childrenâs interests, strengths, needs, backgrounds and skills, so that plans are responsive and intentional (McLachlan, Edwards, Margrain, & McLean, 2013). It guides teaching, shows where to consolidate or extend learning, and supports decisions about readiness for transitions (McLachlan, Fleer, & Edwards, 2013). It informs families and invites them into the learning conversation, and it supports accountability against quality standards. Children themselves can see their growth, revisit experiences and celebrate achievements through documentation and portfolios (Drummond, 2011).
New lenses that challenge old habits
Contemporary approaches invite us to look beyond a single developmental track. Sociocultural, critical and post-structural perspectives consider the whole child in context, value childrenâs and familiesâ voices, and support inclusive, culturally responsive practice (Arthur et al., 2013; Nolan & Kilderry, 2010). Many educators now prefer the language of documentation rather than observation, influenced by Reggio Emilia. Documentation opens dialogue and multiple perspectives rather than claiming a single objective truth about development (Arthur et al., 2013).
Vygotskyâs sociocultural theory is especially influential. Children learn through participation in cultural practices with others, and assessment needs to notice those interactions and relationships, not just isolated behaviours (Vygotsky, 1978; Rogoff, 1990; Edwards, 2009). This is why tools like learning stories, floorbooks and rich portfolios can be powerful. They capture context, collaboration and identity, not only milestones or testable skills (Carr, 2001; Warden, 2012).
I find Rogoffâs three lenses helpful when I document: the personal lens for the individual child, the interpersonal lens for relationships and interactions, and the institutional lens for the wider context of the setting and community (as discussed in Edwards, 2009). Looking with all three lenses keeps my analysis grounded in real life, not just in a checklist.
A balanced toolbox, not a single tool
I support moving away from a reliance on standardised instruments used in isolation toward assessment that shows the whole child in context (McLachlan et al., 2013; Bagnato, 2007). At the same time, I am cautious about throwing out every structured tool. There are times when event or time samples help track patterns for a child with additional needs, or when a short skill probe shows literacy growth clearly. The goal is a flexible toolbox that aligns with our view of learning and the EYLF, with documentation that is strength-based, forward looking and practical for planning.
Vygotskyâs ideas about the zone of actual and proximal development push me to ask âWhat is nextâ rather than only âWhat was achievedâ. This shifts assessment from a record of the past to a guide for intentional teaching and rich invitations for learning now and next (Vygotsky, 1978; Raban, 2011; Fleer, 2010, as cited in McLachlan et al., 2013).
What gets in the way
Several barriers make contemporary assessment hard to do well, and most of us will recognise them. Knowledge and confidence sit at the top. The frameworks ask for deep understanding of curriculum, pedagogy and assessment. Many educators are unlearning old habits and rebuilding practice, which takes time and support (Cohen, 1990; Drummond, 2011; McLachlan et al., 2013). Beliefs matter as well. If we still see learning only through a developmental lens, it is easy to drift into ticking outcomes rather than engaging in authentic assessment that actually informs teaching (MacNaughton, 2003; Raban, 2011). Time and workflow are constant pressures. Writing a rich, accurate observation while staying present with children is a demanding professional skill. Services often need better routines and shared systems so documentation supports pedagogy, not the other way around (Kroeger & Cardy, 2006; McLachlan et al., 2013). Technology can help, although funding, privacy and policy sometimes limit what can be used. Finally, support matters. Without time and leadership for coaching and collegial reflection, good intentions slide back to compliance only documentation (Black & Wiliam, 1998; Pugh & Duffy, 2013).
My take
Childrenâs learning is complex and beautiful. There is no single right way to see it. My sweet spot is a blended approach. I use documentation that invites multiple voices and perspectives, keep families in the loop in non-tokenistic ways and still reach for a structured tool when it answers a specific question. I try to make learning visible for children, families and colleagues, and I treat assessment as a guide for action rather than a static record. In daily practice, this means short, focused observations linked to clear analysis against the EYLF, followed by specific next steps for individuals and small groups. It also means learning stories and floorbooks that capture childrenâs thinking and collaboration, with space for children and families to add their words later.
When I need to understand patterns, for example, with engagement or access, I will use a brief time or event sample. Regular reflection with colleagues helps me check whether we have noticed the child, the relationships and the setting.
Portfolios then become something children co-author, a place they return to and recognise their own growth. In that kind of culture, documentation is shared, discussed and used to plan. It becomes part of a community of practice rather than a pile of paper on a shelf (Wenger, 1998).
Where to next
I am committed to improving my assessment practice. That means deepening my theoretical understanding, questioning my assumptions, finding workable routines that protect time with children, and asking for professional learning that actually shifts practice. The end goal is a fit-for-purpose assessment toolkit that supports diverse learners and helps educators design learning that matters (McLachlan et al., 2013).
References
Arthur, L., Beecher, B., Death, E., Dockett, S., & Farmer, S. (2013). Programming and planning in early childhood settings (5th ed.). Thomson.
Bagnato, S. J. (2007). Authentic assessment for early childhood intervention: Best practices. Guilford Press.
Black, P., & Wiliam, D. (1998). Inside the black box: Raising standards through classroom assessment. Granada Learning.
Butt, G. (2010). Making assessment matter. Bloomsbury Publishing.
Carr, M. (2001). Assessment in early childhood settings: Learning stories. Sage.
Cohen, D. K. (1990). A revolution in one classroom: A case of Mrs. Oublier. Educational Evaluation and Policy Analysis, 12(3), 311â329.
DEEWR. (2009). Early Years Learning Framework (EYLF) Educatorsâ Guide: A comprehensive guide for Educators in the implementation of the EYLF. Department of Education, Employment and Workplace Relations.
Department of Education, Employment and Workplace Relations. (2009). Belonging, Being & Becoming: The Early Years Learning Framework for Australia. Australian Government.
Drummond, M. J. (2011). Assessing childrenâs learning (Classic ed.). Routledge.
Edwards, S. (2009). Early childhood education and care: A sociocultural approach. Pademelon Press.
Kroeger, J., & Cardy, T. (2006). Documentation: A hard to reach place. Early Childhood Education Journal, 33(6), 389â398.
MacNaughton, G. (2003). Shaping early childhood: Learners, curriculum and contexts. McGraw Hill.
McLachlan, C., Edwards, S., Margrain, V., & McLean, K. (2013). Childrenâs learning and development: Contemporary assessment in the early years. Palgrave Macmillan.
McLachlan, C., Fleer, M., & Edwards, S. (2013). Early childhood curriculum: Planning, assessment and implementation (2nd ed.). Cambridge University Press.
Nolan, A., & Kilderry, A. (2010). Postdevelopmental and professional learning: Implications for understanding the relationship between play and pedagogy.
Piaget, J. (1964). Part I: Cognitive development in children: Piaget development and learning. Journal of Research in Science Teaching, 2(3), 176â186.
Pugh, G., & Duffy, B. (Eds.). (2013). The tools of assessment: Watching and learning. In Contemporary issues in the early years. Sage.
Raban, B. (2011). Assessment for learning: Documentation and planning for the EYLF. Teaching Solutions.
Rogoff, B. (1990). Apprenticeship in thinking: Cognitive development in social context. Oxford University Press.
Vygotsky, L. S. (1978). Mind in society: The development of higher mental processes. Harvard University Press.
Warden, C. (2012). Talking and Thinking Floorbooks: Using âBig Book Plannersâ to consult children. Mindstretchers.
Wenger, E. (1998). Communities of practice: Learning, meaning, and identity. Cambridge University Press.



























